Control Finances and Documents
Although they might not be as exciting as a brand new product or service, financial documents are an essential to running your business. They provide a view of your company’s finances and allow you to make smart business decisions.
A business should ensure that all financial documents are organized and easily accessible. This includes everything from accounts payable and receivable to the payroll and inventory. This will prevent getting a miss and improve your cash flow. Furthermore, properly managed financial documents can help businesses stay in compliance with regulations while avoiding fines and penalties.
To begin, you must gather all financial records in one place. This could include taking a look at your kitchen counter entryway table and home office desk garage, or car basement where papers tend to accumulate. After that, dispose of any unnecessary paperwork, like junk mail, catalogs, and expired coupons. You might also want to get rid of old product manuals, as well as other unneeded or inactive documents. After you’ve gathered all your documents, you can sort them into categories. For instance, you could having sub-categories to organize your credit cards or policies. If you’re using a digital filing system, create folders for each category and use consistent naming conventions (e.g., “Year-Month-Day_Description”). read this post here This will make it easier to locate your files, as well as for anyone else who may require them later.
If you’re looking to store your documents for the long-term pick a storage solution that will be safe and easy to access. There are a variety of options, including filing cabinets and offsite storage as well as a cloud-based document management system. With the second option, you’ll be able to instantly access your documents from anywhere with access that is permission-based and can be tracked and controlled. A DMS automates workflows that generate alerts and escalations to ensure that processes are adhered to. This reduces the amount of manual work and errors.
Financial industry documents are numerous that range from power of attorney papers and conservatorship papers to commercial account records and bank account records. There are also numerous regulatory documents such as Sarbanes-Oxley (FRCP), SEC, Graham-Leach-Bliley, and other laws which require the proper management and control of sensitive information.
It’s important to find a system that is easy-to-use and integrates with the other systems within your company to meet these requirements. FileCenter is the best choice since it’s inexpensive and doesn’t require a monthly subscription, and is compatible with any device. Additionally, it’s compatible with many cloud services that allow for simple file sharing for remote employees. Contact us today to learn how FileCenter can help improve document management and financial processes. We offer a free 30-day trial and a free demonstration. We would love to hear from you.